Answered By: Darcy Gervasio Last Updated: Mar 29, 2017 Views: 97
Why You Should Use The Email Tool
When you do research, you can use the email tool in a library database to send yourself articles. Using a database's native email feature helps ensure that you...
- save the full text (PDF)
- receive a complete citation for the article
- have a permalink (stable URL) that will take you back to the article record in the future
In most databases, the URL at the top of the browser is not a stable, permanent link.
This unstable URL will stop working after a few hours and will not work from off-campus.
Using a database's email tool gives you the "good" permalink.
Email tools also provide a full citation. Saving the full citation-- including the journal title, year, volume, and issue number-- helps you retrace your steps and find the article again using the Library's Citation Lookup tool.
Pro Tip: If you're doing a lot of research, use a Citation Manager such as Zotero to save and organize of all your citations. Citation managers can also create bibliographies for you! See our Zotero Guide for more info.
What Email Tools Look Like
Here's what the email tool looks like in our most common database platforms. Look for envelope icons or "share" options to find the email tool. In most databases, you can enter your email address as both the sender and recipient.
What If You Can't Find The Email Tool?
Sometimes the email option is tricky to find. Here's some tips for emailing articles to yourself from "non-standard" databases:
- Gale Databases (i.e. Opposing Viewpoints, LitFinder, InfoTrac Newsstand, Gale Virtual Reference Library, etc): The email option is a grey envelope under "Tools" in most Gale databases. Emailing the citation and full text (PDF) from this tool works just fine; however, the URL it sends you, while stable, may not work from off-campus.
- PubMed (MEDLINE): The email tool is hidden! From the article record, click on "Send to" in the upper right. Choose the radio button next to "E-mail." PubMed may not include the full text (PDF) with the citation information, but you can still save the permalink and click through to download and save the PDF.
- Sage Journals: Click "Email this article to a colleague" under "Services." Make sure you use two different email addresses for sender and recipient (such as a gmail.com account and your Purchase.edu account), or the email will not be delivered.
- ScienceDirect: There is no email tool in this database. To save an article's citation information, click "Export" at the top of the article record. Under "Export File," select "Text." Choose either "Citation" or "Citation and Abstract." Click "Export." This generates a text file with the citation information. Using Outlook, Gmail, MacMail, or another email client, you can either a) attach the text file or b) open the text file, then copy and paste the citation information into the body of your email. You may also want to download and attach the article PDF to the same email.
- Taylor & Francis: The email icon-- a small grey envelope-- works just fine, but the URL it sends you may not work from off-campus. To copy the permalink, click the "chain link" icon in the article record. Copy the permalink and paste it into the subject or comments field of the email tool.
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